- Find a location for your event: Find out if the facility or space you are interested in using is available by going to the Event Management System (EMS) to reserve a campus space. The department, center, school, or college should receive confirmation for availability from the facility prior to submitting their request for approval for WaveSync registration. Requests that are in classrooms will not be approved until two weeks after the start of class.
- Submit an event request in WaveSync: The department, center, school, or college must submit an online request through the WaveSync website no later than 21 days prior to your event, provided your event meets ANY of the following criteria. Be sure to request a WaveSync portal. For detailed instructions on how to submit an event request in WaveSync, visit the Register Event webpage. If your event does not meet any of the criteria listed below, you are not required to register your event with Event Services.
- Your event will have 30 or more attendees.
- You will be serving alcohol at your event.
- You will be serving food or drink.
- You need cleaning services, facility services, campus services, or any additional services.
- Event request is reviewed: Once your event request is submitted, it will be reviewed by the following departments for approval within two business days: Budget Office, Campus Health, Event Services, Office of the Provost, Risk Management, and TUPD. Please note that you are required to answer and provide any additional information regarding your event. WaveSync will send you a notification when your event submission is edited.
- Event request approved or denied: Upon approval by the above departments, the department, center, school, or college is notified of approval via WaveSync.
Please also review the Freedom of Expression policy before scheduling your event.
