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Register Event in WaveSync

Please follow these steps to register an event in WaveSync. All events must be submitted 21 days before the event to ensure proper services are available. Once your event is submitted, please allow up to two business days for it to be approved via email. 

  1. RESERVE YOUR SPACE/LOCATION FIRST in an EMS request or email directly to the facility manager. EVENT REGISTRATION IS NOT A SPACE/LOCATION request.
  2. Log into Gibson Online and go to your respective Faculty or Staff tab. 
  3. Under the “Administrative” section on the left sidebar, select "WaveSync."
  4. Once you select WaveSync, another tab in your internet browser will open.
  5. Sign in using your full Tulane email address and password.
  6. Select "My Memberships" on the top right of the page.
  7. Select the link for your department (if you a part of more than four organizations, you may need to select "All Memberships" to view.
  8. Once you are in your department's portal, select "Events."
  9. Select "Create an Event," on the top right side of the page.
  10. Fill in all appropriate boxes on the form. 
    • Select "submit" at the end of the form.

    When you fill out the form, mentioned in step 10 in the list above, please keep in mind these descriptions of the event visibility categories:

    • Public: Event visibility is on the university calendar, on the WaveSync calendar for any Tulane affiliates, and on your portal’s calendar.
    • Tulane University: Event visibility is not on the university calendar, only the WaveSync calendar that only Tulane affiliates have access to, and on your portal’s calendar.
    • Portal and Select Groups: Event visibility is not on the university calendar or on the WaveSync calendar. The event is only visible on your portal's calendar or selected groups within your portal.