Event Management System

Tulane University is consolidating its event and virtual event management systems into a unified process to streamline the management of event spaces across campuses. Campus Services has partnered with Information Technology to complete this transition by Thursday, July 27, 2023. Please expect email updates from Campus Services and Information Technology on migration downtime, user impact, and system tutorials and trainings. 

Tulane’s Event Management System (EMS) allows users to browse for space availability and create a reservation request for events and meetings at Tulane University. To log into EMS, go to: ems.tulane.edu. 

Please register all events on WaveSync at least 21 days before your event.

What’s New 

Tulane now has one centralized EMS system for all event and meeting space reservations: ems.tulane.edu. Reservation requests are assigned on a first-come, first-served basis. 

Reservation Requests Criteria

Space reservation requests must be submitted online using the following criteria: 

  • Requests must be submitted online at ems.tulane.edu.  
  • Tulane credentials are required to access the reservation system. 
  • Tulane user accounts are assigned to employees, students, alumni, and/or vendors.

How it Works 

Follow these steps to access EMS:

  1. Go to ems.tulane.edu.
  2. Enter your Tulane single sign-on credentials. Please use your Tulane username without @tulane.edu as your EMS "User Id."
  3. Select "Sign In". 

The EMS User Guide can be found using the portal’s Help icon. Additional tutorials are available at lbc.tulane.edu/ems-how-guide.

Tulane Non-Affiliates

Do you want to request a facility but are not affiliated with Tulane? Please fill out the Facility Request Form. 

Questions? Email campusservices@tulane.edu.

EMS User Guides

Need help navigating EMS? Please review the following user guides.

  • Overview & Accessing EMS (PDF)
    What is EMS? This guide will give you a quick overview of what the EMS WebApp is, how to sign in and a brief explanation of EMS Templates.
  • Requesting a Room (Video)
    Help! I need a space for my event! This guide will walk you through the process of submitting a request. 
  • Save Favorite Rooms (Video)
    Have a favorite space? This guide will show you how to set your favorite spaces in the EMS WebApp.
  • Manage Previously Submitted Reservations (Video)
    You've submitted your request, now what? This guide will show you how to monitor and mange your request.