Event FAQs

Do I need to register my event in WaveSync?

If your event meets at least one of the following criteria, then yes! 

  • Your event will have 30 or more attendees.
  • You will be serving alcohol at your event.
  • You will be serving food or drink.
  • Your event will be held outdoors.
  • You need cleaning services, facility services, campus services, or any other additional services.
How far in advance do I need to register my event?

You must submit an online request through WaveSync 21 days prior to the event.

How much involvement will your department have in my event?

Our department has the responsibility to make sure everyone at your event is safe and that there are no unacceptable impacts to the rest of the university. Besides that, we will have as much or as little involvement as you would like.

Is any event too large or too small for you?

No! Our staff members are experienced in managing events that range in size from 2 people to 100,000.

Will the Tulane University Police Department be at our event?

At events with alcohol, you can expect one officer per 100 guests. At events without alcohol, you can expect once officer per 250 guests.

What will it cost me to have Event Services involved?

Depending on the size of your event, you may or may not incur charges from us. Depending on whether your event requires security, police, EMS, custodial, or Campus Services presence, you may be charged. Please visit the Event Needs and Costs webpage for more information on event costs.

Can you provide audio/visual equipment at my event?

Yes. We have a variety of equipment already available in buildings across campus. If we do not have the requested equipment available on campus, we will work with one of our trusted audio/visual partners to make sure you have what you need.

What else can you provide for my event?

Through Facilities Services, we can offer tables, chairs, tablecloths, and more. Please visit the Event Needs and Costs webpage for more information on event costs. If you don't see what you need, reach out! Through our established network of providers throughout New Orleans, we can make your event a reality.